Town of Livonia Earns State Archives Award
Photo by Harvey Vlahos, Altamont Manor Photography
Pictured Left to Right: State Archivist Tom Ruller, Livonia Town Clerk Colleen West Hay, Livonia Town Supervisor Eric Gott, and NYS Regent Roger Tilles
The New York State Archives and Archives Partnership Trust awarded the 2017 Cheryl Steinbach Annual Archives Award for Excellence in Local Government Records Management award to the Town of Livonia (Livingston County, NY). This award is named for the late Cheryl Steinbach, Chautauqua Town Clerk, who was a strong advocate for strengthening local government archival and records management programs. The award was presented to Town Clerk and Records Management Officer Colleen Hay at a ceremony at the Cultural Education Center in Albany on October 24, 2017.
The Town of Livonia has built up and streamlined its program to better preserve, protect, and provide access to their records. All town records, paper and electronic, are well managed and easily accessible. The town has taken the initiative on records management by adopting a local records law that enforces retention policies. It created a secure and well-organized inactive records storage room and vault that follows current NYS Archives Standards. The town has made skillful use of its website to expand access to public records such as town board minutes and tax bills. Recently the town has established a shared services relationship with the Village of Livonia to digitize a set of their records and make them available through a shared document management program.
“We’re proud to present the Archives Awards to recognize and celebrate individuals, organizations, and students who have done exceptional work in preserving and promoting New York’s history,” said Board of Regents Chancellor Betty A. Rosa. “We congratulate all the winners on their achievements and urge them to continue maintaining and researching historical records that document our heritage.”
“The Annual Archives Awards is an opportunity to acknowledge the excellent work that organizations and individuals do every day to maintain and preserve historical records,” said Regent Roger Tilles. “We’re also honored to acknowledge the exceptional work students across the state have done to incorporate archival records in their research and bring New York State’s history to life. Congratulations to all the winners."
“The Board of Regents and I congratulate the winners of the 2017 Archives Awards,” said State Education Commissioner MaryEllen Elia. “We’re proud to honor exemplary maintenance and use of archival records so our history is preserved for future generations. We applaud the student winners for their outstanding use of historical records in their research and encourage them to continue to explore New York’s rich history at archives, libraries and cultural institutions across the state.”
“The State Archives presents these awards annually to celebrate the significant role archives perform and to honor the archivists, researchers, educators and students who are analyzing and sharing information contained in New York’s historical records,” said State Archivist Thomas Ruller.
The annual Archives Awards program takes place every October, during American Archives Month, and recognizes outstanding efforts in archives and records management work in New York State by a broad range of individuals and organizations.
A complete list of this year’s award winners follows:
Cheryl Steinbach Annual Archives Award for Excellence in Local Government Records Management:
Town of Livonia
William H. Kelly Annual Archives Award for Excellence in Local Government Archival Program Development:
Warren County Records Storage Center and Archives
Annual Archives Award for Excellence in State Agency Records Management Program Development:
NYS Department of Corrections and Community Supervision
Annual Archives Award for Program Excellence in a Historical Records Repository:
Schomburg Center for Research in Black Culture
Excellence in Research Using the Holdings of the State Archives:
Sarah F. Rose, Associate Professor of History and Director of the Disability Studies Minor, University of Texas at Arlington
Lifetime Achievement Award for the Protection of Archives or Cultural Collections in New York State:
Richard Lord, Chief of Mitigation Programs and State Hazard Mitigation Officer, New York State Division of Homeland Security and Emergency Services
Annual Archives Award for Student Research Using Historical Records, Grades 9-12:
The following students from Tamarac High School, Brunswick Central School District:
Teachers: Michelle Furlong, Steve Pomposello and Mark Spitzer
Annual Archives Award for Student Research Using Historical Records, Grades 6-8:
The following student from The Wheatley School, East Williston Union Free School District:
Teacher: JoBeth Roberts
Annual Archives Award for Student Research Using Historical Records, Grades 4 & 5:
The following students from Drexel Avenue Elementary School, Westbury Union Free School District:
Teacher: Patricia Matarazzo